Meeting Minutes Details
Commonwealth Neurotrauma Initiative
September 17, 2004
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Kristie Chamberlain reviewed the five (5) Option-A Round II grantees that had requested and were approved to carry funds over from Year One of their grants to Year Two. The total amount approved for carryover in this award group is $113,518.08, leaving a balance of $78,485.23 that will go back into the bottom line of the CNI Trust Fund. Kristie stated that though she has not yet received them, she expects three grantees from UVA to request carryover from Year One to Year Two.
Doug Harris made a motion to ratify the approval of the carryover requests presented by Kristie Chamberlain; Rob Boyd seconded the motion. It passed unanimously.
Virginia Alliance of Brain Injury Service Providers Request for a Retrospective Study
In response to a request by the Virginia Alliance of Brain Injury Service Providers (VaBISP) that the Commonwealth Neurotrauma Initiative (CNI) Advisory Board look at extending the period of funding for CNI grantees from 1-3 years to longer, CNI Staff completed a retrospective study. The reason for the request from VaBISP is that extending the funding period would allow – and would have allowed - grant recipients a more reasonable time period in which to pursue resources to ensure sustainability of the programs started with CNI grant funding.
Board staff discussed the completion of the study that looked retrospectively at a pattern of funding grants for 4-5 years versus the current 1-3 years. The study showed that if Option-B (Community Rehabilitation Services) grantees had been funded for an extended grant period, funding would have been available for only 2.5 grants during the second round of RFPs, rather than the seven (7) that were actually funded. Note that the Code of Virginia 51.5-12.4 stipulates that CNI funds will be divided evenly between research and community grants, (47.5 percent for each), therefore the study had to also re-balance the allocation of funds available for research grants.
The Board agreed that the current regulations approved for funding research and community services grants will remain in force at this time. The Board determined that the funding stream of CNI is not large enough to fund grants for a period of longer than 1-3 years while still allowing it to continue to follow the original intent of the CNI Trust Fund: to fund start-up programs.
Brain Injury Services of Southwest Virginia Request for Year 3 Funds
The CNI Board initially approved the Pediatric Case Management Program operated by Brain Injury Services of Southwest Virginia (BISSWVA) for one year of funding; continued funding was conditional upon favorable progress reported during Year One. At the end of Year One, BIS SWVA requested approval of Year Two and Year Three funding from the Board; Year Two funding was approved with Year Three funding dependent upon BIS SWVA’s ability to continue meeting grant goals, objectives, outcomes, and timelines set forth in the original proposal. The Board requested a report at the close of Year Two. BIS SWVA submitted a letter to the CNI Advisory Board requesting Year Three funding at $150,000.
The original purpose of the grant was to develop and implement a community-based case management and family support program for children and adolescents with brain injuries residing in the BIS SWVA service area (Roanoke and New River Valley areas of Southwest Virginia). The project also involves the provision of training to local schools and service providers regarding brain injury rehabilitation and services. In August of 2004, at the request of the Department of Rehabilitative Services, the program consolidated its pediatric and adult case management programs to insure the most efficient and effective use of remaining CNI grant funds (the program was challenged in spending down its annual funding amount on pediatric services alone).
The Board discussed concerns over BIS SWVA carrying such a large amount of funds as they approach the end of Year Two. CNI staff suggested that the consolidation of programs should assist BIS SWVA in spending their CNI funding in the remaining months of Year Two of their grant period.
A motion was made and carried to defer a decision on approval of Year Three funding to BIS SWVA. The Board requested that CNI contract management staff continue to monitor closely the spending patterns for the program in the remaining months of Year Two. The decision to approve Year Three funding will be made by CNI staff in consultation with the CNI Advisory Board chair, Pat Tiernan. The decision to approve funding can be ratified at the next board meeting.
Community Colloquium
Kristie Chamberlain updated board members on the scheduled CNI Community Rehabilitation Services Grants Colloquium to be held on November 5, 2004. The “Community Colloquium” will provide a forum for grantees to share their projects and results with each other and the board. There will be a working lunch at the Colloquium which is scheduled from 9:00 a.m. to 3 p.m.
Next Meeting Date
The next meeting of the CNI Advisory Board will be scheduled for middle to late January 2005. Staff will send out an announcement when the meeting date is confirmed.
Commissioner Rothrock adjourned the meeting at 1:14 p.m.
Return to Main Listing Details:
Kristie Chamberlain reviewed the five (5) Option-A Round II grantees that had requested and were approved to carry funds over from Year One of their grants to Year Two. The total amount approved for carryover in this award group is $113,518.08, leaving a balance of $78,485.23 that will go back into the bottom line of the CNI Trust Fund. Kristie stated that though she has not yet received them, she expects three grantees from UVA to request carryover from Year One to Year Two.
Doug Harris made a motion to ratify the approval of the carryover requests presented by Kristie Chamberlain; Rob Boyd seconded the motion. It passed unanimously.
Virginia Alliance of Brain Injury Service Providers Request for a Retrospective Study
In response to a request by the Virginia Alliance of Brain Injury Service Providers (VaBISP) that the Commonwealth Neurotrauma Initiative (CNI) Advisory Board look at extending the period of funding for CNI grantees from 1-3 years to longer, CNI Staff completed a retrospective study. The reason for the request from VaBISP is that extending the funding period would allow – and would have allowed - grant recipients a more reasonable time period in which to pursue resources to ensure sustainability of the programs started with CNI grant funding.
Board staff discussed the completion of the study that looked retrospectively at a pattern of funding grants for 4-5 years versus the current 1-3 years. The study showed that if Option-B (Community Rehabilitation Services) grantees had been funded for an extended grant period, funding would have been available for only 2.5 grants during the second round of RFPs, rather than the seven (7) that were actually funded. Note that the Code of Virginia 51.5-12.4 stipulates that CNI funds will be divided evenly between research and community grants, (47.5 percent for each), therefore the study had to also re-balance the allocation of funds available for research grants.
The Board agreed that the current regulations approved for funding research and community services grants will remain in force at this time. The Board determined that the funding stream of CNI is not large enough to fund grants for a period of longer than 1-3 years while still allowing it to continue to follow the original intent of the CNI Trust Fund: to fund start-up programs.
Brain Injury Services of Southwest Virginia Request for Year 3 Funds
The CNI Board initially approved the Pediatric Case Management Program operated by Brain Injury Services of Southwest Virginia (BISSWVA) for one year of funding; continued funding was conditional upon favorable progress reported during Year One. At the end of Year One, BIS SWVA requested approval of Year Two and Year Three funding from the Board; Year Two funding was approved with Year Three funding dependent upon BIS SWVA’s ability to continue meeting grant goals, objectives, outcomes, and timelines set forth in the original proposal. The Board requested a report at the close of Year Two. BIS SWVA submitted a letter to the CNI Advisory Board requesting Year Three funding at $150,000.
The original purpose of the grant was to develop and implement a community-based case management and family support program for children and adolescents with brain injuries residing in the BIS SWVA service area (Roanoke and New River Valley areas of Southwest Virginia). The project also involves the provision of training to local schools and service providers regarding brain injury rehabilitation and services. In August of 2004, at the request of the Department of Rehabilitative Services, the program consolidated its pediatric and adult case management programs to insure the most efficient and effective use of remaining CNI grant funds (the program was challenged in spending down its annual funding amount on pediatric services alone).
The Board discussed concerns over BIS SWVA carrying such a large amount of funds as they approach the end of Year Two. CNI staff suggested that the consolidation of programs should assist BIS SWVA in spending their CNI funding in the remaining months of Year Two of their grant period.
A motion was made and carried to defer a decision on approval of Year Three funding to BIS SWVA. The Board requested that CNI contract management staff continue to monitor closely the spending patterns for the program in the remaining months of Year Two. The decision to approve Year Three funding will be made by CNI staff in consultation with the CNI Advisory Board chair, Pat Tiernan. The decision to approve funding can be ratified at the next board meeting.
Community Colloquium
Kristie Chamberlain updated board members on the scheduled CNI Community Rehabilitation Services Grants Colloquium to be held on November 5, 2004. The “Community Colloquium” will provide a forum for grantees to share their projects and results with each other and the board. There will be a working lunch at the Colloquium which is scheduled from 9:00 a.m. to 3 p.m.
Next Meeting Date
The next meeting of the CNI Advisory Board will be scheduled for middle to late January 2005. Staff will send out an announcement when the meeting date is confirmed.
Commissioner Rothrock adjourned the meeting at 1:14 p.m.
This File Was Last Modified: 7/8/2010 11:00:33 AM